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How do I schedule Committee Exams?

Overview

To permit faculty adequate time to evaluate a candidate's work carefully, as noted above, copies of M.A. theses and Ph.D. dissertations must be in the committee's possession a minimum of two weeks prior to the scheduled defense. Thesis and dissertation proposals must be provided to committee members at least one week in advance of the scheduled proposal review. Due to the added faculty responsibilities at the beginning and near the end of semesters, no graduate student examinations may be scheduled during the first or last week of classes or during final exam week. Exams may be scheduled during the summer session with the approval of the committee chairperson and the members of the student's committee.

It is the student's responsibility to schedule all meetings with his or her committee and inform the graduate staff assistant of the time for the meetings. The graduate staff assistant will then schedule a room for the meeting, provide formal notice to the committee, and notify the Graduate School of the meeting, if necessary.

Specifics for Scheduling MA Exams

Program Review

  • Program study proposal and review: an overview
  • Secure day and time from committee members
  • Notify graduate staff assistant (must have at least one week notice)
  • Graduate staff assistant will schedule room and notify committee members
  • Proposal must be provided to committee one week prior
  • Graduate staff assistant will prepare exam paperwork

Thesis Proposal Review

  • Secure day and time from committee members
  • Notify graduate staff assistant (must have at least one week notice)
  • Graduate staff assistant will schedule room and notify committee members
  • Proposal must be provided to committee one week prior
  • Graduate staff assistant will prepare exam paperwork

Thesis Defense

  • Secure day and time from committee members
  • Notify graduate staff assistant (must have at least one week notice)
  • Thesis document must be submitted to the department head with signature page
  • Graduate staff assistant will schedule room and notify committee members
  • Thesis must be provided to committee two weeks prior
  • Graduate staff assistant will prepare exam paperwork

Specifics for Scheduling PhD Exams

Candidacy Exam

  • Program study proposal and review: an overview
  • Secure day and time from committee members
  • Notify graduate staff assistant (must have at least one week notice)
  • Graduate staff assistant will schedule room and notify committee members
  • Proposal must be provided to committee one week prior
  • Graduate staff assistant will prepare exam paperwork

Comprehensive Exam

  • Consists of written and oral portions
  • Must be registered during the semester the exams are taking place (even if occurring during summer session)
  • Written portion should be scheduled with graduate staff assistant three weeks prior
  • Graduate staff assistant will collect questions from committee members
  • Graduate staff assistant will schedule room and computer for written portion (if needed)
  • Student will pick up questions as scheduled from the graduate staff assistant and return upon completion with response
  • Graduate staff assistant will distribute all responses to all committee members
  • Student will secure day and time from committee members for oral portion
  • Student will notify graduate staff assistant of oral time (must have at least two weeks notice)
  • Graduate staff assistant will schedule room, notify committee members and Graduate School
  • Graduate School will prepare exam paperwork and forward to department

Dissertation Proposal Review

  • Secure day and time from committee members
  • Notify graduate staff assistant (must have at least one week notice)
  • Graduate staff assistant will schedule room and notify committee members
  • Proposal must be provided to committee one week prior
  • Graduate staff assistant will prepare exam paperwork

Dissertation Defense

  • Dissertation document must be submitted to the department head with signature page
  • Secure day and time from committee members
  • Notify graduate staff assistant (must have at least two weeks notice)
  • Graduate staff assistant will schedule room, notify committee members and Graduate School
  • Dissertation must be provided to committee two weeks prior
  • Graduate School will prepare exam paperwork and forward to department